Records management technicians
Records management technicians operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information.
Very good
Market Demand
TEER 2
Skill Level
QC, NS, ON
Top Provinces
What They Do
- Implement and update records classification, retention and disposal scheduling plans
- Classify, code, cross-reference, log and store records
- Develop document inventories and maintain indexes for classification systems
- Operate information retrieval systems to research and extract records according to established guidelines in response to requests
- Label, prepare and transfer information files according to established records management life-cycle procedures and schedules
- Maintain access lists for security classified records
- Compile statistics and reports on activities within records management services.
Qualifications
- checkRecords management technicians usually require completion of a two- to three-year college program in information or records management technology.
- checkTwo to three years' experience in a records management environment may be required.
Market Outlook by Province
Quebec
The employment outlook will be Very good for records management technicians (NOC 12112) in Quebec for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to several new positions.Several positions will become available due to retirements.There are a small number of unemployed workers with recent experience in this occupation.Here are some key facts about records management technicians in Quebec: Approximately 3,150 people work in this occupation. Records management technicians mainly work in the following sectors: Provincial and territorial public administration (NAICS 912): 11%Federal government public administration (NAICS 911): 10%Local, municipal, regional, aboriginal and other public administration (NAICS 913-919): 9%Universities (NAICS 6113): 7%Finance, insurance, real estate and leasing (NAICS 52, 53): 6% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 92% compared to 82% for all occupationsPart-time workers: 8% compared to 18% for all occupations73% of records management technicians work all year, while 27% work only part of the year, compared to 62% and 38% respectively among all occupations. Those who worked only part of the year did so for an average of 46 weeks compared to 43 weeks for all occupations.Less than 5% of records management technicians are self-employed compared to an average of 12% for all occupations.The gender distribution of people in this occupation is: Men: 30% compared to 52% for all occupations Women: 70% compared to 48% for all occupations The educational attainment of workers in this occupation is: no high school diploma: less than 5% compared to 12% for all occupations high school diploma or equivalent: 6% compared to 19% for all occupations apprenticeship or trades certificate or diploma: 11% compared to 19% for all occupations college certificate or diploma or university certificate below bachelor's: 56% compared to 22% for all occupations bachelor's degree: 14% compared to 17% for all occupations university certificate, degree or diploma above bachelor level: 11% compared to 11% for all occupations
Very good
Outlook
Nova Scotia
The employment outlook will be Good for records management technicians (NOC 12112) in Nova Scotia for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to a few new positions.Several positions will become available due to retirements.There are a small number of unemployed workers with recent experience in this occupation.Here are some key facts about records management technicians in Nova Scotia: Approximately 50 people worked in this occupation in May 2021. Records management technicians mainly work in the following sectors: Information and cultural industries (NAICS 51): 66%Provincial and territorial public administration (NAICS 912): 34% 83% of records management technicians work all year, while 17% work only part of the year, compared to 62% and 38% respectively among all occupations. Those who worked only part of the year did so for an average of 50 weeks compared to 42 weeks for all occupations.The gender distribution of people in this occupation is: Men: 42% compared to 51% for all occupations Women: 57% compared to 49% for all occupations The educational attainment of workers in this occupation is: no high school diploma: n/a high school diploma or equivalent: 25% compared to 27% for all occupations apprenticeship or trades certificate or diploma: n/a college certificate or diploma or university certificate below bachelor's: n/a bachelor's degree: 17% compared to 20% for all occupations university certificate, degree or diploma above bachelor level: 25% compared to 10% for all occupations
Good
Outlook
Ontario
The employment outlook will be Good for records management technicians (NOC 12112) in Ontario for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to a few new positions.Several positions will become available due to retirements.There are a small number of unemployed workers with recent experience in this occupation.Here are some key facts about records management technicians in Ontario: Approximately 3,000 people work in this occupation. Records management technicians mainly work in the following sectors: Federal government public administration (NAICS 911): 21%Local, municipal, regional, aboriginal and other public administration (NAICS 913-919): 9%Management and administrative services (NAICS 55, 56): 7%Hospitals (NAICS 622): 7%Architectural, engineering and design services (NAICS 5413): 7% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 93% compared to 81% for all occupationsPart-time workers: 7% compared to 19% for all occupations76% of records management technicians work all year, while 24% work only part of the year, compared to 63% and 37% respectively among all occupations. Those who worked only part of the year did so for an average of 46 weeks compared to 43 weeks for all occupations.Less than 5% of records management technicians are self-employed compared to an average of 15% for all occupations.The gender distribution of people in this occupation is: Men: 35% compared to 52% for all occupations Women: 65% compared to 48% for all occupations The educational attainment of workers in this occupation is: no high school diploma: less than 5% compared to 9% for all occupations high school diploma or equivalent: 10% compared to 25% for all occupations apprenticeship or trades certificate or diploma: 6% compared to 8% for all occupations college certificate or diploma or university certificate below bachelor's: 35% compared to 22% for all occupations bachelor's degree: 33% compared to 24% for all occupations university certificate, degree or diploma above bachelor level: 15% compared to 13% for all occupations
Good
Outlook
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Immigration Pathways
TEER 2 occupations require college education or apprenticeship training and qualify for Express Entry under the Federal Skilled Worker Program.
Express Entry (FSW)
Canadian Experience Class
Provincial Nominee Programs
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Top Companies Hiring
Organizations with the most NOC 12112 openings right now.
Arcadis
2 active roles · Vancouver, BC
Access
2 active roles · Calgary, AB · Mississauga, ON
Canadian Medical Protective Association
2 active roles · Ottawa, ON
COWI
1 active role · North Vancouver, BC
Halifax Regional Municipality
1 active role · Halifax, NS
SysAid Technologies
1 active role · Toronto, ON
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Search Records management techniciansarrow_forwardCore Competencies
Reading Comprehension
to review and interpret records, archived documents, retrieval requests and security protocols, ensuring proper organization
Evaluation and Systems Analysis
to review files periodically to ensure they are complete and classified
Categorization Flexibility and Information Ordering
to ensure records are correctly categorized and easily searchable, which is essential for maintaining accuracy in records management
Pattern Identification
to identify common attributes or trends in records for the purpose of creating standardized procedures for organizing and managing documents
Attention to Detail
to handle records with precision, ensuring information is correctly entered, categorized and retrieved
Knowledge in Clerical
to understand how to handle, process and sort documents
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