Executive assistants
Executive assistants coordinate administrative procedures, public relations activities and research and analysis functions for members of legislative assemblies, ministers, deputy ministers, corporate officials and executives, committees and boards of directors.
Good
Market Demand
TEER 2
Skill Level
YK, SK, NB
Top Provinces
What They Do
- Establish and coordinate administrative policies and procedures for officials, committees and boards of directors
- Analyze incoming and outgoing memoranda, submissions and reports and prepare and coordinate the preparation and submission of summary briefs and reports to executives, committees and boards of directors
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors to discuss issues and assess and recommend various courses of action
- Liaise with departmental and corporate officials and with other organizations and associations on behalf of executives, committees and boards of directors.
Qualifications
- checkCompletion of secondary school is required.
- checkA bachelor's degree in public administration, political science or a related discipline is usually required.
- checkExperience in a related administrative occupation is usually required.
Market Outlook by Province
Yukon
The employment outlook will be Good for executive assistants (NOC 12100) in Yukon for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to several new positions.A moderate number of positions will become available due to retirements.There are a small number of unemployed workers with recent experience in this occupation.Changes in technology, including the availability of online services, artificial intelligence, and the automation of back-office processes, may slow down job growth and change some job roles.Here are some key facts about executive assistants in Yukon: Approximately 100 people worked in this occupation in May 2021. Executive assistants mainly work in the following sectors: Public Administration and Defence (NAICS 91): 73%Health care and social services (NAICS 62): 10%Tourism & Culture (NAICS 51, 71-72): 8% 63% of executive assistants work all year, while 37% work only part of the year, compared to 65% and 35% respectively among all occupations. Those who worked only part of the year did so for an average of 46 weeks compared to 44 weeks for all occupations.The gender distribution of people in this occupation is: Men: 11% compared to 49% for all occupations Women: 89% compared to 51% for all occupations The educational attainment of workers in this occupation is: no high school diploma: n/a high school diploma or equivalent: 15% compared to 25% for all occupations apprenticeship or trades certificate or diploma: n/a college certificate or diploma or university certificate below bachelor's: 35% compared to 20% for all occupations bachelor's degree: 30% compared to 19% for all occupations university certificate, degree or diploma above bachelor level: n/a
Good
Outlook
Saskatchewan
The employment outlook will be Good for executive assistants (NOC 12100) in Saskatchewan for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to a moderate number of new positions.Several positions will become available due to retirements.There are a moderate number of unemployed workers with recent experience in this occupation.Here are some key facts about executive assistants in Saskatchewan: Approximately 1,250 people work in this occupation. Executive assistants mainly work in the following sectors: Provincial and territorial public administration (NAICS 912): 24%Religious, grant-making, civic, and professional and similar organizations (NAICS 813): 10%Universities (NAICS 6113): 7%Local, municipal, regional, aboriginal and other public administration (NAICS 913-919): 6%Monetary Authorities - central bank and securities, commodity contracts and other intermediation and related activities (NAICS 521, 522, 523): 5% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 95% compared to 81% for all occupationsPart-time workers: 5% compared to 19% for all occupations83% of executive assistants work all year, while 17% work only part of the year, compared to 65% and 35% respectively among all occupations. Those who worked only part of the year did so for an average of 48 weeks compared to 43 weeks for all occupations.Less than 5% of executive assistants are self-employed compared to an average of 16% for all occupations.The gender distribution of people in this occupation is: Men: 9% compared to 53% for all occupations Women: 91% compared to 47% for all occupations The educational attainment of workers in this occupation is: no high school diploma: less than 5% compared to 11% for all occupations high school diploma or equivalent: 28% compared to 33% for all occupations apprenticeship or trades certificate or diploma: 15% compared to 15% for all occupations college certificate or diploma or university certificate below bachelor's: 34% compared to 17% for all occupations bachelor's degree: 19% compared to 18% for all occupations university certificate, degree or diploma above bachelor level: less than 5% compared to 7% for all occupations
Good
Outlook
New Brunswick
The employment outlook will be Good for executive assistants (NOC 12100) in New Brunswick for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to a moderate number of new positions.Several positions will become available due to retirements.There are a moderate number of unemployed workers with recent experience in this occupation.Executive assistants are employed by organizations across many industries. Executive assistants generally work in direct support of senior management, boards, and committees. These roles usually require initiative, organizational skills, good decision-making and sound judgment, and the ability to co-ordinate multiple schedules. As more tasks become automated due to technological advances, the nature of the occupation may change as duties evolve and become increasingly focused on research and coordination with people and managing smaller projects.Experience with Microsoft Office will enhance job prospects. Candidates may also be required to be bilingual for certain positions.Here are some key facts about executive assistants in New Brunswick: Approximately 700 people worked in this occupation in May 2021. Executive assistants mainly work in the following sectors: Provincial and territorial public administration (NAICS 912): 15%Federal government public administration (NAICS 911): 14%Monetary Authorities - central bank and securities, commodity contracts and other intermediation and related activities (NAICS 521, 522, 523): 7%Local, municipal, regional, aboriginal and other public administration (NAICS 913-919): 6%Universities (NAICS 6113): 6% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 89% compared to 84% for all occupationsPart-time workers: 11% compared to 16% for all occupations85% of executive assistants work all year, while 15% work only part of the year, compared to 62% and 38% respectively among all occupations. Those who worked only part of the year did so for an average of 48 weeks compared to 42 weeks for all occupations.Less than 5% of executive assistants are self-employed compared to an average of 10% for all occupations.The gender distribution of people in this occupation is: Men: 9% compared to 52% for all occupations Women: 91% compared to 48% for all occupations The educational attainment of workers in this occupation is: no high school diploma: less than 5% compared to 11% for all occupations high school diploma or equivalent: 24% compared to 30% for all occupations apprenticeship or trades certificate or diploma: 10% compared to 12% for all occupations college certificate or diploma or university certificate below bachelor's: 39% compared to 23% for all occupations bachelor's degree: 22% compared to 16% for all occupations university certificate, degree or diploma above bachelor level: less than 5% compared to 7% for all occupations
Good
Outlook
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Immigration Pathways
TEER 2 occupations require college education or apprenticeship training and qualify for Express Entry under the Federal Skilled Worker Program.
Express Entry (FSW)
Canadian Experience Class
Provincial Nominee Programs
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Top Companies Hiring
Organizations with the most NOC 12100 openings right now.
AMD
17 active roles · Markham, ON · Ottawa, ON
City of Toronto
2 active roles
City of Saskatoon
2 active roles · Saskatoon, SK
City of Ottawa
2 active roles · Ottawa, ON
Delta Police Department
2 active roles · Delta, BC
Vancity
2 active roles · Vancouver, BC
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Search Executive assistantsarrow_forwardCore Competencies
Management of Material Resources
to manage and handle a wide range of materials, including documents, office supplies and equipment
Coordinating
to manage multiple tasks, schedules and projects, ensuring smooth operations and seamless collaboration among teams and stakeholders
Verbal Ability and Speech Clarity
to effectively communicate with executives, clients and teams, ensuring messages are understood and tasks are carried out efficiently
Speech Recognition
to ensure accurate transcription of verbal communications, which is crucial for maintaining precise records of meetings, discussions and official documents
Attention to Detail
to accurately manage schedules, correspondence and tasks, ensuring no important information or deadlines are overlooked
Knowledge in Clerical
to ensure proper management of documents, including filing, indexing and retrieval
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