Administrative officers
Administrative officers oversee and implement administrative procedures, establish work priorities, conduct analyses of administrative operations and coordinate acquisition of administrative services such as office space, supplies and security services. Administrative officers who are supervisors are included in this unit group.
Moderate
Market Demand
TEER 3
Skill Level
NL, PE, NS
Top Provinces
What They Do
- Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
- Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
- Carry out administrative activities associated with admissions to post-secondary educational institutions
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
- Assist in preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- May supervise records management technicians and related staff.
Qualifications
- checkCompletion of secondary school is required.
- checkA university degree or college diploma in business or public administration may be required.
- checkExperience in a senior clerical or executive secretarial position related to office administration is usually required.
- checkProject management certification may be required by some employers.
Market Outlook by Province
Newfoundland and Labrador
The employment outlook will be Moderate for administrative officers (NOC 13100) in Newfoundland and Labrador for the 2025-2027 period.The following factors contributed to this outlook:Employment decline will lead to the loss of some positions.A moderate number of positions will become available due to retirements.There are a moderate number of unemployed workers with recent experience in this occupation.Administrative officers work in all industries, and the number of positions is generally proportional to the overall level of employment. Individuals who have knowledge of industry-specific data management software will have improved employment prospects. The software-based automation of certain office work may result in fewer positions. In certain industries that are seasonal in nature such as educational services, employment may be less favourable in the summer months.Here are some key facts about administrative officers in Newfoundland and Labrador: Approximately 2,350 people work in this occupation. Administrative officers mainly work in the following sectors: Ambulatory health care services (NAICS 621): 11%Construction (NAICS 23): 10%Provincial and territorial public administration (NAICS 912): 7%Other retail stores (NAICS 44-45, except 445): 6%Federal government public administration (NAICS 911): 6% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 90% compared to 83% for all occupationsPart-time workers: 10% compared to 17% for all occupations73% of administrative officers work all year, while 27% work only part of the year, compared to 56% and 43% respectively among all occupations. Those who worked only part of the year did so for an average of 45 weeks compared to 40 weeks for all occupations.Less than 5% of administrative officers are self-employed compared to an average of 8% for all occupations.The gender distribution of people in this occupation is: Men: 10% compared to 51% for all occupations Women: 90% compared to 49% for all occupations The educational attainment of workers in this occupation is: no high school diploma: less than 5% compared to 11% for all occupations high school diploma or equivalent: 16% compared to 27% for all occupations apprenticeship or trades certificate or diploma: 13% compared to 17% for all occupations college certificate or diploma or university certificate below bachelor's: 47% compared to 23% for all occupations bachelor's degree: 16% compared to 14% for all occupations university certificate, degree or diploma above bachelor level: 5% compared to 7% for all occupations
Moderate
Outlook
Prince Edward Island
The employment outlook will be Moderate for administrative officers (NOC 13100) in Prince Edward Island for the 2025-2027 period.The following factors contributed to this outlook:Employment is expected to remain relatively stable.A moderate number of positions will become available due to retirements.There are a moderate number of unemployed workers with recent experience in this occupation.Here are some key facts about administrative officers in Prince Edward Island: Approximately 900 people work in this occupation. Administrative officers mainly work in the following sectors: Construction (NAICS 23): 14%Federal government public administration (NAICS 911): 14%Other services (except public administration) (NAICS 81): 8%Real Estate and rental and leasing (NAICS 53): 8%Provincial and territorial public administration (NAICS 912): 8% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 89% compared to 84% for all occupationsPart-time workers: 11% compared to 16% for all occupations76% of administrative officers work all year, while 24% work only part of the year, compared to 59% and 41% respectively among all occupations. Those who worked only part of the year did so for an average of 46 weeks compared to 41 weeks for all occupations.Less than 5% of administrative officers are self-employed compared to an average of 13% for all occupations.The gender distribution of people in this occupation is: Men: 15% compared to 51% for all occupations Women: 85% compared to 49% for all occupations The educational attainment of workers in this occupation is: no high school diploma: less than 5% compared to 11% for all occupations high school diploma or equivalent: 15% compared to 28% for all occupations apprenticeship or trades certificate or diploma: 11% compared to 11% for all occupations college certificate or diploma or university certificate below bachelor's: 46% compared to 25% for all occupations bachelor's degree: 24% compared to 17% for all occupations university certificate, degree or diploma above bachelor level: less than 5% compared to 8% for all occupations
Moderate
Outlook
Nova Scotia
The employment outlook will be Moderate for administrative officers (NOC 13100) in Nova Scotia for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to a few new positions.A moderate number of positions will become available due to retirements.There are a moderate number of unemployed workers with recent experience in this occupation.Administrative officers are distinguished from administrative assistants by tasks and responsibilities that relate more to coordination, planning, and oversight. These positions are often filled internally, resulting in fewer public opportunities and a greater amount of competition among jobseekers when they do arise. Given the competitive nature of the market for this occupation, candidates with experience will have an edge over recent graduates from post-secondary programs.Here are some key facts about administrative officers in Nova Scotia: Approximately 4,700 people work in this occupation. Administrative officers mainly work in the following sectors: Construction (NAICS 23): 12%Ambulatory health care services (NAICS 621): 10%Universities (NAICS 6113): 7%Federal government public administration (NAICS 911): 6% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 83% compared to 82% for all occupationsPart-time workers: 17% compared to 18% for all occupations71% of administrative officers work all year, while 28% work only part of the year, compared to 62% and 38% respectively among all occupations. Those who worked only part of the year did so for an average of 44 weeks compared to 42 weeks for all occupations.6% of administrative officers are self-employed compared to an average of 11% for all occupations.The gender distribution of people in this occupation is: Men: 13% compared to 51% for all occupations Women: 87% compared to 49% for all occupations The educational attainment of workers in this occupation is: no high school diploma: less than 5% compared to 10% for all occupations high school diploma or equivalent: 22% compared to 27% for all occupations apprenticeship or trades certificate or diploma: 10% compared to 12% for all occupations college certificate or diploma or university certificate below bachelor's: 34% compared to 22% for all occupations bachelor's degree: 25% compared to 20% for all occupations university certificate, degree or diploma above bachelor level: 7% compared to 10% for all occupations
Moderate
Outlook
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Immigration Pathways
TEER 3 occupations require college or vocational training and qualify for Express Entry under the Federal Skilled Trades Program.
Express Entry (FSTP)
Canadian Experience Class
Provincial Nominee Programs
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Top Companies Hiring
Organizations with the most NOC 13100 openings right now.
Kwantlen Polytechnic University
2 active roles · Surrey, BC
Banff Centre for Arts and Creativity
2 active roles · Banff, AB
Colas
2 active roles · Scarborough, ON · Grande Prairie, AB
University Health Network
2 active roles · Toronto, ON
Ronald McDonald House Alberta
1 active role
Minto Corporate Services Inc.
1 active role · Ottawa, ON
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Search Administrative officersarrow_forwardCore Competencies
Time Management
to prioritize tasks, meet deadlines and manage workload efficiently, thereby maintaining smooth administrative operations
Management of Personnel Resources
to oversee staff, delegate tasks and ensure team members are effectively contributing to the administrative functions of the organization
Verbal Ability and Speech Clarity
to convey instructions, policies and procedures to various stakeholders such as staff, clients, or suppliers, ensuring administrative operations run smoothly and efficient
Problem Identification and Inductive Reasoning
to quickly identify issues or inefficiencies within administrative procedures and to develop effective solutions
Attention to Detail
to ensure administrative tasks such as data entry, document management or financial record-keeping are completed with a high degree of precision
Knowledge in Clerical
to help improve clerical processes, maintain organized records and support the overall administrative infrastructure of the organization
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