Legal administrative assistants
Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.
Good
Market Demand
TEER 3
Skill Level
NL, NB, NS
Top Provinces
What They Do
- Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
- Schedule appointments, meetings and conferences for employer
- Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information internally and with other departments or organizations
- Determine and establish office procedures and routines
- May supervise and train other staff in procedures and in the use of current software
- May attend court, meetings or conferences to take notes, minutes and dictation
- May perform other general office work as required including preparing financial statements.
Qualifications
- checkCompletion of secondary school is usually required.
- checkCompletion of a one- or two-year college or other program for secretaries or legal secretaries is usually required.
Market Outlook by Province
Newfoundland and Labrador
The employment outlook will be Good for legal administrative assistants (NOC 13111) in Newfoundland and Labrador for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to a moderate number of new positions.Several positions will become available due to retirements.There are a moderate number of unemployed workers with recent experience in this occupation.Staff turnover will occur as some in the occupation obtain additional training and progress to other professional law occupations, such as, paralegals. Generally, vocational training is usually required, and knowledge of word processing, spreadsheet and database software is important. Candidates with post-secondary education may have better job prospects. Industry-specific knowledge and experience will be an asset.Here are some key facts about legal administrative assistants in Newfoundland and Labrador: Approximately 550 people work in this occupation. Legal administrative assistants mainly work in the following sectors: Legal services (NAICS 5411): 81%Provincial and territorial public administration (NAICS 912): 13% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 95% compared to 83% for all occupationsPart-time workers: 5% compared to 17% for all occupations68% of legal administrative assistants work all year, while 32% work only part of the year, compared to 56% and 43% respectively among all occupations. Those who worked only part of the year did so for an average of 45 weeks compared to 40 weeks for all occupations.The gender distribution of people in this occupation is: Men: less than 5% compared to 51% for all occupations Women: more than 95% compared to 49% for all occupations The educational attainment of workers in this occupation is: no high school diploma: n/a high school diploma or equivalent: 10% compared to 27% for all occupations apprenticeship or trades certificate or diploma: 12% compared to 17% for all occupations college certificate or diploma or university certificate below bachelor's: 69% compared to 23% for all occupations bachelor's degree: 6% compared to 14% for all occupations university certificate, degree or diploma above bachelor level: n/a
Good
Outlook
New Brunswick
The employment outlook will be Good for legal administrative assistants (NOC 13111) in New Brunswick for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to several new positions.A moderate number of positions will become available due to retirements.There are a moderate number of unemployed workers with recent experience in this occupation.Legal administrative assistants are employed by law firms, court offices, and legal departments in the public and private sectors.A growing and ageing population with an increasing demand for legal services should support demand for this occupation.Employers usually require a Legal Administration diploma.Experience with industry-specific technologies, such as e-discovery technology, case management, and litigation software, is sometimes required by employers. Proficiency with Microsoft Office is also common in job postings.Opportunities will be greater for those who speak both English and French.Here are some key facts about legal administrative assistants in New Brunswick: Approximately 850 people work in this occupation. Legal administrative assistants mainly work in the following sectors: Legal services (NAICS 5411): 77%Real Estate and rental and leasing (NAICS 53): 13% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 93% compared to 84% for all occupationsPart-time workers: 7% compared to 16% for all occupations66% of legal administrative assistants work all year, while 34% work only part of the year, compared to 62% and 38% respectively among all occupations. Those who worked only part of the year did so for an average of 43 weeks compared to 42 weeks for all occupations.Less than 5% of legal administrative assistants are self-employed compared to an average of 10% for all occupations.The gender distribution of people in this occupation is: Men: less than 5% compared to 52% for all occupations Women: more than 95% compared to 48% for all occupations The educational attainment of workers in this occupation is: no high school diploma: less than 5% compared to 11% for all occupations high school diploma or equivalent: 17% compared to 30% for all occupations apprenticeship or trades certificate or diploma: 10% compared to 12% for all occupations college certificate or diploma or university certificate below bachelor's: 51% compared to 23% for all occupations bachelor's degree: 18% compared to 16% for all occupations university certificate, degree or diploma above bachelor level: less than 5% compared to 7% for all occupations
Good
Outlook
Nova Scotia
The employment outlook will be Moderate for legal administrative assistants (NOC 13111) in Nova Scotia for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to a few new positions.A moderate number of positions will become available due to retirements.There are a moderate number of unemployed workers with recent experience in this occupation.Here are some key facts about legal administrative assistants in Nova Scotia: Approximately 1,100 people work in this occupation. Legal administrative assistants mainly work in the following sectors: Legal services (NAICS 5411): 66%Real Estate and rental and leasing (NAICS 53): 13%Provincial and territorial public administration (NAICS 912): 9%Federal government public administration (NAICS 911): 8% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 92% compared to 82% for all occupationsPart-time workers: 8% compared to 18% for all occupations72% of legal administrative assistants work all year, while 28% work only part of the year, compared to 62% and 38% respectively among all occupations. Those who worked only part of the year did so for an average of 44 weeks compared to 42 weeks for all occupations.Less than 5% of legal administrative assistants are self-employed compared to an average of 11% for all occupations.The gender distribution of people in this occupation is: Men: 8% compared to 51% for all occupations Women: 92% compared to 49% for all occupations The educational attainment of workers in this occupation is: no high school diploma: less than 5% compared to 10% for all occupations high school diploma or equivalent: 15% compared to 27% for all occupations apprenticeship or trades certificate or diploma: 10% compared to 12% for all occupations college certificate or diploma or university certificate below bachelor's: 47% compared to 22% for all occupations bachelor's degree: 21% compared to 20% for all occupations university certificate, degree or diploma above bachelor level: less than 5% compared to 10% for all occupations
Moderate
Outlook
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Immigration Pathways
TEER 3 occupations require college or vocational training and qualify for Express Entry under the Federal Skilled Trades Program.
Express Entry (FSTP)
Canadian Experience Class
Provincial Nominee Programs
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Top Companies Hiring
Organizations with the most NOC 13111 openings right now.
BC Public Service
3 active roles · Prince Rupert, BC
MNP
3 active roles · Calgary, AB · Thunder Bay, ON
Fasken
3 active roles · Calgary, AB · Toronto, ON
Dentons
3 active roles · Edmonton, AB · Toronto, ON
Aird & Berlis LLP
3 active roles · Toronto, ON
LEAP Legal Software
2 active roles · Toronto, ON
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Search Legal administrative assistantsarrow_forwardCore Competencies
Writing
to ensure draft correspondence, legal documents and reports are clear, precise and professionally formatted
Time Management
to juggle multiple tasks, such as managing schedules, filing documents and preparing case materials
Speech Recognition
to efficiently and accurately transcribe legal documents, memos and correspondence from voice recordings
Verbal Ability
to clearly convey information, take accurate verbal instructions and handle phone calls and inquiries professionally
Written Comprehension
to read and understand various legal documents, such as contracts, court filings and case files
Attention to Detail
to ensure legal documents are correct, deadlines are met and procedural requirements are followed
Knowledge in Clerical
to understand clerical functions, including organizing files, maintaining records, scheduling appointments and managing correspondence
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