NOC 13102 · TEER Level 3

Payroll administrators

Payroll administrators collect, verify and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information within a department, company or other establishment.

Also known as:account records clerk - payrollassistant paymasterAuditorbenefits and pension plan officerbenefits officer - payroll administrationCommunity Program CoordinatorAccounting AssistantAttendance ClerkBonus ClerkCheckmanCommissions ClerkFinance SpecialistFlight Crew SchedulerFlight Crew Time Clerk
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Good

Market Demand

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TEER 3

Skill Level

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NU, NL, NB

Top Provinces

What They Do

  • Maintain and update employee information, such as records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems
  • Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans
  • Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay
  • Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance
  • Prepare payroll related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment and other statements
  • Provide information on payroll matters, benefit plans and collective agreement provisions
  • Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts
  • Prepare and balance period-end reports and reconcile issued payrolls to bank statements
  • Identify and resolve payroll discrepancies
  • May be responsible for the development or implementation of payroll policies, procedures or processes.

Qualifications

  • checkCompletion of secondary school is usually required.
  • checkCompletion of college or other courses in accounting, bookkeeping or payroll administration orexperience in payroll administration is usually required.
  • checkPayroll association certification may be required.
  • checkExperience using a payroll system or software may be required.

Market Outlook by Province

NU

Nunavut

The employment outlook will be Good for payroll administrators (NOC 13102) in Nunavut for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to several new positions.A moderate number of positions will become available due to retirements.There are a small number of unemployed workers with recent experience in this occupation.Payroll administrators are employed across nearly all industries in Nunavut.Changes in technology, including the availability of online services, artificial intelligence, and the automation of back-office processes, may slow down job growth and change some job roles.Here are some key facts about payroll administrators in Nunavut: Approximately 50 people worked in this occupation in May 2021. Payroll administrators mainly work in the following sectors: Public Administration and Defence (NAICS 91): 59%Other Commercial Services (NAICS 54-56, 81): 12%Wholesale and Retail Trade (NAICS 41, 44-45): 10% 85% of payroll administrators work all year, while 15% work only part of the year, compared to 72% and 28% respectively among all occupations. Those who worked only part of the year did so for an average of 45 weeks compared to 44 weeks for all occupations.The gender distribution of people in this occupation is: Men: 20% compared to 51% for all occupations Women: 80% compared to 49% for all occupations The educational attainment of workers in this occupation is: no high school diploma: 19% compared to 37% for all occupations high school diploma or equivalent: 31% compared to 22% for all occupations apprenticeship or trades certificate or diploma: n/a college certificate or diploma or university certificate below bachelor's: 31% compared to 15% for all occupations bachelor's degree: n/a university certificate, degree or diploma above bachelor level: n/a

Good

Outlook

NL

Newfoundland and Labrador

The employment outlook will be Good for payroll administrators (NOC 13102) in Newfoundland and Labrador for the 2025-2027 period.The following factors contributed to this outlook:Employment decline will lead to the loss of a few positions.Several positions will become available due to retirements.There are a moderate number of unemployed workers with recent experience in this occupation.An ongoing need for payroll services across businesses and departments will support work in this occupation. However, increased use of technology and outsourcing of certain payroll services could lessen job growth. Many employers require a diploma in payroll, accounting, or business administration. Knowledge of payroll software, online payroll services, and ability to use spreadsheet applications are normally required.Here are some key facts about payroll administrators in Newfoundland and Labrador: Approximately 1,300 people work in this occupation. Payroll administrators mainly work in the following sectors: Construction (NAICS 23): 11%Accounting, tax preparation, bookkeeping and payroll services (NAICS 5412): 10%Federal government public administration (NAICS 911): 10%Hospitals (NAICS 622): 7%Food, beverage and tobacco product manufacturing (NAICS 311, 312): 7% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 91% compared to 83% for all occupationsPart-time workers: 9% compared to 17% for all occupations76% of payroll administrators work all year, while 24% work only part of the year, compared to 56% and 43% respectively among all occupations. Those who worked only part of the year did so for an average of 45 weeks compared to 40 weeks for all occupations.Less than 5% of payroll administrators are self-employed compared to an average of 8% for all occupations.The gender distribution of people in this occupation is: Men: 15% compared to 51% for all occupations Women: 85% compared to 49% for all occupations The educational attainment of workers in this occupation is: no high school diploma: less than 5% compared to 11% for all occupations high school diploma or equivalent: 16% compared to 27% for all occupations apprenticeship or trades certificate or diploma: 13% compared to 17% for all occupations college certificate or diploma or university certificate below bachelor's: 54% compared to 23% for all occupations bachelor's degree: 12% compared to 14% for all occupations university certificate, degree or diploma above bachelor level: less than 5% compared to 7% for all occupations

Good

Outlook

NB

New Brunswick

The employment outlook will be Good for payroll administrators (NOC 13102) in New Brunswick for the 2025-2027 period.The following factors contributed to this outlook:Employment growth will lead to a moderate number of new positions.Several positions will become available due to retirements.There are a small number of unemployed workers with recent experience in this occupation.Payroll clerks are employed across most industries, as they perform tasks that are required in all firms.Knowledge of payroll software, human resources functions and online payroll systems are usual required, as well as advanced spreadsheet skills. An understanding of income and payroll tax rules, employment standards and strong client service skills could improve job prospects. The automation and digital transformation of payroll functions might lead to many of the duties relating to this occupation being consolidated with other administrative roles. As roles change, payroll clerks may be asked to take on more duties.Payroll Compliance Practitioner (PCP) certification will enhance job prospects. Most job opportunities will arise in New Brunswick’s three largest urban centres (Fredericton, Moncton and Saint John), where most business services are concentrated.Here are some key facts about payroll administrators in New Brunswick: Approximately 2,700 people work in this occupation. Payroll administrators mainly work in the following sectors: Federal government public administration (NAICS 911): 24%Truck transportation (NAICS 484): 6%Construction (NAICS 23): 6%Provincial and territorial public administration (NAICS 912): 5%Hospitals (NAICS 622): 5% The distribution of full-time and part-time workers in this occupation is:Full-time workers: 95% compared to 84% for all occupationsPart-time workers: 5% compared to 16% for all occupations81% of payroll administrators work all year, while 19% work only part of the year, compared to 62% and 38% respectively among all occupations. Those who worked only part of the year did so for an average of 47 weeks compared to 42 weeks for all occupations.The gender distribution of people in this occupation is: Men: 12% compared to 52% for all occupations Women: 88% compared to 48% for all occupations The educational attainment of workers in this occupation is: no high school diploma: less than 5% compared to 11% for all occupations high school diploma or equivalent: 19% compared to 30% for all occupations apprenticeship or trades certificate or diploma: 12% compared to 12% for all occupations college certificate or diploma or university certificate below bachelor's: 44% compared to 23% for all occupations bachelor's degree: 19% compared to 16% for all occupations university certificate, degree or diploma above bachelor level: less than 5% compared to 7% for all occupations

Good

Outlook

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Immigration Pathways

TEER 3 occupations require college or vocational training and qualify for Express Entry under the Federal Skilled Trades Program.

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Express Entry (FSTP)

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Canadian Experience Class

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Provincial Nominee Programs

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Top Companies Hiring

Organizations with the most NOC 13102 openings right now.

York Region

York Region

9 active roles · Sharon, ON · Newmarket, ON

Deel

Deel

8 active roles

The City of

The City of Guelph

6 active roles · Guelph, ON

Intactfc

Intactfc

4 active roles · Toronto, ON

Wawanesa Ins

Wawanesa Insurance

3 active roles · Winnipeg, MB · Kitchener, ON

Toronto Comm

Toronto Community Housing Corporation

3 active roles · Toronto, ON

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Core Competencies

Critical Thinking and Decision Making

to analyze issues, such as resolving discrepancies or addressing issues related to benefits or deductions and make informed decisions to ensure accurate and fair payroll processing

Oral Communication: Active Listening

to correctly understand employee concerns or inquiries and resolve payroll-related issues

Mathematical Reasoning and Numerical Ability

to calculate wages, benefits, deductions and taxes, ensuring precise payroll processing and compliance with financial regulations

Written Comprehension

to understand and interpret various documents, such as employment contracts, tax laws and company policies

Verbal Ability

to explain concepts clearly to employees and management, such as tax regulations, benefit entitlements and payroll deductions

Attention to Detail

to avoid errors in payroll calculations, data entry and record-keeping, which can prevent discrepancies in employee pay

Knowledge in Clerical

to handle a variety of administrative tasks, such as filing, data entry and maintaining records

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